My client is a Family office in Mayfair, within the Real Estate sector. Looking for a forward-thinking EA with bags of initiative to support a charming Director. The right candidate will always be 5 steps ahead of the game, and be able to manage the principal's time is a smooth and efficient way, always looking ahead at potential obstacles. 

\n\n

 

\n\n

This is a varied role involving internal and external communications. It will suit someone who has worked in a boutique, not too corporate and structured environment, who has supported at CEO/ Founder level. Ideally you will have Real Estate sector background.

\n\n

 

\n\n

Duties might include:

\n\n

· Act as a liaison between the Director and internal/external stakeholders.

\n\n

Screen and prioritise emails, calls, and other communications on behalf of the Director.

\n\n

· Proactively manage the contact database for the Director.

\n\n

· Handle confidential personal and corporate information with discretion and professionalism.

\n\n

· Effectively manage various files (paper + electronic), databases, guest lists, spreadsheets and memberships subscriptions.

\n\n

· Create and edit presentations.

\n\n

· Proactively manage the diary of the Director and ensure they are aware of their daily schedule.

\n\n

· Schedule appointments and facilitate meetings and ensure the Director has all the relevant resources for the meetings.

\n\n

· Take minutes at relevant meetings and ensure all actions are being followed up.

\n\n

· Coordinate and manage the bookings, reservations and travel itineraries.

\n\n

· Handle mailings and couriers with Reception.

\n\n

· Collect and deliver items as and when required by the Director.

\n\n

· Manage budget and process invoices.

\n\n

· Handle all incoming calls to the Director and handle when appropriate.

\n\n

· Any other tasks as assigned by the Director.

\n\n

 

\n\n

The ideal candidate:

\n\n

· Previous EA experience at senior level within a fast-paced environment is essential.

\n\n

· Have some Real Estate experience 

\n\n

· Confident communication and interpersonal skills.

\n\n

· Attention to detail and strong organisational skills.

\n\n

· Ability to present written information clearly and logically

\n\n

· Ability to use initiative and work effectively as an individual and as part of a team

\n\n

· Ability to prioritise work appropriately and multi-task.

\n\n

· Hard working and proactive with the ability to follow instructions and work to deadlines

\n\n

· Good IT skills – fluent in Microsoft Word, Excel.