Executive Assistant to Directors of Cultural Engagement and Arts

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We are seeking an experienced and professional Executive Assistant to support the Directors of Cultural Engagement (50%) and Arts (50%). The role involves working closely with the Directors and their global management teams to ensure the delivery of high-standard work within Cultural Engagement.

This position is a key part of Cultural Engagement, serving as a primary contact for both directors, managing relationships with external stakeholders and colleagues worldwide. Cultural Engagement operates in over 200 countries and territories, with a presence in 100 countries, fostering connections through arts, culture, education, and English.

Accountabilities:

• Manage Directors’ participation in meetings and events, including agenda setting and stakeholder liaison.
• Prepare briefing materials and coordinate responses, ensuring confidentiality.
• Manage complex diaries and prioritize meetings.
• Arrange travel, including multi-stop itineraries with strategic planning.
• Prioritize and make decisions on behalf of the Directors, ensuring follow-up and sign-offs.

Requirements:

• Excellent interpersonal skills, demonstrating assertiveness, confidence, and approachability.
• Experience in detailed diary management and executive support.
• Proficiency in meeting preparation, virtual conferencing, and minute-taking.
• Experience with complex travel arrangements and financial claim reconciliation.
• Knowledge of email management best practices.
• Ability to work proactively and independently.
• Experience with SAP or similar financial systems.
• Experience organizing conferences and events.
• Commitment to Equality, Diversity, Inclusion, and anti-racism, aligned with British Council’s values.

Closing Date: Applications close at 23:59 on Sunday, 4 May 2025 (South African Time). Interviews are scheduled for the last week of May.

You must have the legal right to work in the UK at the time of application; no relocation or visa sponsorship support will be provided.

Additional Details:

Department: Cultural Engagement

Contract: Indefinite (Permanent), full-time (36 hours/week)

Pay Band: 7

Salary: £30,839 plus £3,300 London Market Allowance (London-based only)

Benefits: 32 days annual leave, volunteering days, pension scheme, and hybrid working options.

Location:

London, UK (Hybrid: office and home working)

Senior Level:

Mid-Senior level

Employment Type:

Full-time

Job Functions:

Administrative, Management

Industries:

Non-profit, Business Consulting