Executive Assistant to the MD & Executive Board – Maternity Cover

Aardman City Of Bristol, England, United Kingdom

Direct message the job poster from Aardman

Start Date: Late July 2025

Contract: 9-12 months fixed term contract (some flexibility may be required around the end date, as this is a Maternity Cover)

Full Time: 37.5 hours per week, Mondays – Fridays

Salary: Depending on experience

Location: Gas Ferry Road & Aztec West Bristol, with some remote working to be agreed with your Line Manager (minimum 3 days in the office)

Main purpose of the job:

To provide senior-level EA and some secretarial support to the Managing Director (MD) and, as required, the wider Executive Board (EB). The role includes facilitating effective communication between the EB, Trustees, Partner Representative Group (PRG), and the rest of the company.

Responsibilities include being the initial point of contact for all enquiries to the MD, coordinating and minuting quarterly EB and Trustee meetings, tracking actions, collating Director Board reports, coordinating online Town Hall meetings for Partners/Staff, and compiling presentation content.

You will manage diaries for the MD, Co-Founder/Creative Director, and the wider Executive Board as needed.

To find out more about Aardman, please visit: https://www.aardman.com/about/

Candidates must have substantial previous experience as a PA/Assistant or equivalent working at Senior Management/Director level. Excellent organisational and communication skills are essential, along with experience handling highly sensitive and confidential information.

Required skills include excellent attention to detail, diary management, written communication, and a proactive work approach. High PC literacy is essential, including proficiency with Microsoft 365 and Teams, excellent word processing skills, good knowledge of Excel databases, and experience creating PowerPoint presentations with audio and visual content.

Applicants should be highly self-motivated, flexible, and demonstrate strong problem-solving and initiative skills.

We will review applications as they are received. Please include your salary expectations and availability in your Cover Letter.

For a full role profile and to apply, visit: https://jobs.aardman.com/vacancies/254/executive-assistant-to-the-md--executive-board--maternity-cover.html

The closing date for applications is 5pm on Wednesday, 28th May 2025.