OverviewWorkplace: ITV London, White City + Hybrid - expectation is 2-3 days in the office.Closing Date: 7th October 2025The teamAt ITV, the M&E legal team sits at the heart of ITV’s commercial business, advising on legal matters across the Media & Entertainment division, enabling you to have a real impact on your career, on our viewers and our strategic ambitions.The roleWe’re looking for a proactive and highly organised PA/Team Assistant to join ITV on a 12-month fixed-term contract, supporting our Media & Entertainment Legal & Business Affairs team. Provide sophisticated administrative and interpersonal support to the Director of Legal and Business Affairs, their team, and other colleagues.This is a busy, fast-paced role that requires a confident multitasker with excellent attention to detail, good judgement, and the ability to handle confidential matters with discretion. You\'ll play a central role in keeping the team running efficiently, so strong diary management, communication, and prioritisation skills are key.Some of your key day-to-day responsibilities will include:Handle the complex and changing diaries of the Director and leadership team.Provide email inbox support – flagging, responding, and raising where appropriate.Coordinate team meetings, prepare agendas, take minutes, and follow up on action items.Lead on document preparation for divisional and board approvals – collating inputs, checking for errors, and collaborating closely with internal collaborators.Support contract signing processes – maintain and update a tracker to handle priorities and approval history.Draft briefing notes and summaries for the Director using independent research.Develop presentations (Google Slides/PowerPoint) from handwritten notes or discussions.Maintain strict confidentiality on all business matters.Build positive relationships with key collaborators across ITV (e.g., Secretariat, Group Legal, ITV Studios).Coordinate internal and external meetings – including room bookings, AV setup, and guest coordination.Arrange domestic and international travel, prepare itineraries, and process expenses using Oracle Fusion.Maintain and coordinate digital and physical filing systems; handle document storage and archiving (Iron Mountain).Support onboarding of new team members and coordinate work experience placements.Coordinate logistics for on-site and off-site team events.Act as a point of contact for thank-you messages, staff cards, and small gifts on behalf of the Director.Collaborate with other ITV and Legal PAs to ensure protocol and team coordination.Provide ad-hoc support to the wider Legal & Business Affairs team as needed.Skills you’ll needShown experience supporting at Director level in a PA or administrative capacityHave the ability to work from the office for 2–3 days weeklyExperienced in handling sophisticated and shifting diaries across multiple partnersTechnically proficient, with a shown understanding of Google Suite, Slack, Adobe, and Oracle FusionOther things we’re looking forSkilled in drafting reports, briefing notes, and professional presentationsConfident leading team meetings, including setting agendas and tracking actions through to completionStrong interpersonal skills with the ability to prioritise and handle contending demandsHigh attention to detail and accuracy in all tasksA proactive self-starter who takes initiative and solves problems creativelyAble to work independently and collaboratively within a teamExcellent relationship-building skills with both internal colleagues and external partnersNote: on occasion we may receive a very large volume of applications which means applications for a role may close earlier than the referenced closing date. We’d encourage you to apply as soon as possible if interested.Seniority levelMid-Senior levelEmployment typeContractJob functionAdministrative, General Business, and LegalIndustriesBroadcast Media Production and Distribution #J-18808-Ljbffr