*Job Purpose*: To save the Managing Director (MD) time by ensuring he has the right things at the right time, and to perform ad-hoc tasks as required.

*Key Result Areas (KRAs): *

* On-time provision of HR & payroll services including overseas staff * Assist MD with day-to-day admin (inc. managing MD’s diary, producing monthly briefings & managing minutes) * Monitor statutory and internal tasks ensuring plenty of notice to hit deadlines – Monthly mandatory tasks * Assist MD with completion of various project tasks * IT support management (delivered through 3rd party) * Effectively manage 3rd party partners (e.g. 3C, banks, legal, financial, employee benefits insurance consultants) ensuring they integrate fully to provide suitable support functions

*Principle Accountabilities:*

* To maintain company and personal information in a confidential manner * Maintain Managing Director’s diary & set up meetings etc * Manage the payroll system & employee benefits * Employees contracts, letters etc. * Prepare Quarterly VAT figures. * Create monthly briefing in Powerpoint * Work closely with the Accounts Assistant to manage on-line payments * Managing Director’s monthly admin inc credit card bills & expenses * Organise quarterly Management meetings (inc. taking minutes) * Prepare paperwork for Board meetings * Update company forms e.g. expenses form (spreadsheet) to ensure that it has the up-to-date HMRC mileage rates * Set up PCs and phones for new employees * Manage company IT issues through 3rd party subcontractors * Manage confidential paperwork applicable to shareholders and Directors * Run multiple “Projects” as required from time to time

*Types of "Projects": *

* Sourcing a foreign solicitor help employ a “local salesman” using foreign employment law. * Implementing a security scheme across our IT network * Creating a new automated PowerPoint company presentation

The skills required for these are broad & varied & would suit someone with good attention to detail, an enquiring but logical mind, someone happy to work with numbers yet possessing a creative side as well.

*Other Requirements*

*Qualifications:*

Minimum 5 x GCSEs, grades A-C, (or international equivalent qualifications)

*Experience: Minimum requirement: *

* Administrative skills * Working with confidential information * MS office to intermediate level * Organising & planning other people’s workloads

*Experience: Desirable requirement:*

* Ability to learn new software packages * Above average understanding of IT * Assisting with legal tasks * Assisting with financial tasks * Managing multiple projects * Managing payroll

Job Type: Full-time

Pay: £33,000.00-£38,000.00 per year

Benefits: * Bereavement leave * Casual dress * Company events * Company pension * Financial planning services * Flexitime * Free flu jabs * Free parking * Health & wellbeing programme * Life insurance * On-site parking * Paid volunteer time * Profit sharing * Referral programme * Sick pay * Work from home

Ability to commute/relocate: * Woodbridge IP12 2TW: reliably commute or plan to relocate before starting work (required)

Application question(s): * Why do you want this job?

Language: * English (required)

Work authorisation: * United Kingdom (required)

Work Location: In person

Application deadline: 18/08/2025