Overview

Executive Assistant to the Managing Director MH UK & Ireland, Maternity Cover. The Executive Assistant is the operational arm of the Managing Director, driving a frictionless organisation, facilitation, and communication. The Executive Assistant supports and represents the Managing Director and the Leadership Team, sharing values and winning behaviours. The Executive Assistant is a key player in building the brand and the culture of team MHUK.

Job Responsibilities

• Provide high-level administrative support to the Managing Director and ad hoc support to other members of the Leadership Team (6 people in total).
• Proactively manage the Managing Director’s diary, schedule, arrange all travels, expenses and ad hoc requirements.
• Organise and manage all meetings, conferences, and occasions led by the Managing Director of MoëtHennessy UK.
• Maintain confidentiality and handle sensitive information with discretion.
• Act as gatekeeper for the Managing Director’s office to best represent the Company and ensure smooth running of the Management function.
• Prepare correspondence, presentations, and assist with the compilation of various reports.
• Serve as the first point of contact for the Managing Director.
• Provide general administration.
• Arrange all Leadership Team meetings and Away Days.
• Conduct regular stock takes of wine and spirit inventory, maintaining accurate records and flagging any discrepancies or replenishment needs.
• Liaise with LVMH UK Fashion Press offices to ensure seamless styling arrangements for the MD at key events, anticipating potential needs and coordinating logistics.

Company Ambassador

• Act as a gatekeeper to the MD and key contact to all MH entities and other LVMH divisions.
• Build, manage, and rely on an extensive network of internal and external contacts.
• Be sensitive to the luxury industry, the product, and the people.
• Proactively generate innovative and creative ideas for team building and internal engagement.
• Possibility to work closely on external events with Marketing/PR departments when needed.

Events Management

• Proactively support the Managing Director in business agenda planning, annual planning (team/business), and stakeholder management delivering at pace.
• Arrange meetings and schedule agendas for the Managing Director.
• Manage MH UK team life: Monthly Employee Birthday Breakfast, Team Rituals, Company BusinessBreakfast, Summer Drinks, Christmas party, Company Conference, Away Days.
• Arrange Leadership Team meetings and Away Days while supporting the Leadership Management Meetings as required by the Managing Director.
• Arrange MD-sponsored events (e.g., Moët Hennessy global events with UK attendees, Goodwood, VIP trade visits to the Champagne region, major Wines & Spirits Trade Association occasions, VIP events, charity events).
• Coordinate Market visits of VIPs, Business reviews with Maisons.
• Actively involve in understanding business direction to translate the Managing Director\'s key messages.
• Track the General Management budget.

Profile

• 10+ years of experience in a similar role supporting a Senior Executive.
• Commercial and financial understanding.
• Previous experience in a multinational and multicultural environment.

Languages

• Fluent in English; French is a strong advantage

Other Skills

• Integrity and trust, with the ability to handle sensitive and confidential information.
• High level of professionalism, integrity, and discretion.
• Ability to manage relationships productively internally and externally.
• Outstanding organisational skills, delivering at pace.
• Excellent spoken and written communication.
• Excellent interpersonal skills with assertiveness and gravitas.
• Ability to multitask, project manage and process a high volume of workload in a deadline-driven environment.
• Proactive, with anticipation, planning and a self-starter attitude.
• Independent, with a growth mindset and problem-solving abilities.
• Team contributor and good team player.
• Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and other relevant software.

Seniority level

• Director

Employment type

• Temporary

Job function

• Administrative
• Industries: Beverage Manufacturing

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