This role is key to the success of our main annual event. Previous experience of event management is recommended and this role takes a significant time commitment. You are responsible for communicating with the Licensing and Event teams at the City Council prior to the event, the site layout and facilities, and to ensure the safe running of the event in accordance with the HSE purple event guidelines.

location

Oxford, Oxfordshire

working hours

Flexible

Voluntary unpaid

Expenses only

What is a Trustee?

Trustees provide an essential and legal requirement for all charitable organisations. Trustees are recruited to take overall responsibility of the organisation, ensuring that the charity delivers its charitable aims and works within both recommended and legal guidelines.

There are a number of responsibilities involved in becoming a Trustee and as such you are advised to read the publications available from the Charity Commission .

The Board of Trustees is made up of professional persons, proprietors, senior managers, and directors. The team is lead by the Chair and supported by the Treasurer and Secretary. Non-Executive Directors also hold Trustee positions within the board.

All Board of Trustees and Management Committee are volunteers and dedicate a lot of time throughout the year to ensure the day-to-day management of Oxford Pride. Both the Trustees and Management Committee oversee this activity, but only the Trustees are involved in strategic decision-making.

What will I be doing?

• Have overall responsibility for booking venues and overseeing the event site management
• Represent Oxford Pride at local authorities, to provide event information, risk assessments, road closure information, etc. to Safely Advisory Group (SAG).
• Ensure that the legal and Health & Safety requirements for the Oxford Pride Parade Day are met,
• includes coordinating first aid and security (in liaison with the Directors).
• Working with the Parade, Marketplace, and Accessibility Officers to establish the Parade route and event site map, and update appropriate Operational Management Plans.
• Work with the Entertainment and Accessibility Officers to establish backstage requirements for stages.
• Apply for the Public Entertainments Licence (or equivalent) and be the named person on the licence,
• Source, negotiate and manage all infrastructure bookings and contractors (providing updates to Treasurer)

What do I need?

Ability to work to strict tight deadlines, communicate effectively, working on your own and manage a small team. Previous event management experience and knowledge of event HSE rules & regulations is essential.

Knowledge of Premises, Food Trader, Street Parties and Alcohol Licensing is desirable but not required.

Please be advised that this role does require a lot of time commitment at crucial points in the lead up to the main annual event, this is due to the sheer volume of the workload and final meetings required with external parties including suppliers, Oxford City Council and SAG. It is important that you are able to commit to this.

• Reason for Your Application (max 200 words)
• Qualities/Experience You Bring (max 200 words)
• Up-to-date CV

One of our directors will contact you with the outcome or to arrange next steps. Your data will be used according to Oxford Pride’s GDPR Policy, available on our website under Bylaws. Non-successful applicants can request feedback.