PA to Executive Director, Yate, ENGLAND, United Kingdom

PA to Executive Director

3 Days Old

1 day ago Be among the first 25 applicants

How You'll Make a Difference

As the Personal Assistant (PA) to the Executive Director for People, you will provide fully comprehensive and confidential business and administration support to the People Department.

Ensuring a consistent and high-quality support is provided to the Executive Director, you will be responsible for line managing the PA Team, enabling them to have the capacity to support in key service delivery.

What You Will Be Doing

It will be key for you to provide advice to customers, contacts, external organisations and colleagues, ensuring that they receive appropriate guidance about policies and procedures.
Day to day, you will carry out research, collate data and present information within your area of service specialism. This may include drafting documentation with clear, accessible findings.
It will be your responsibility to co-ordinate responses to queries, MP enquiries, complaints and requests from initial contact with the customer all within the allocated time frame. For issues which you may not be able to resolve, you will ensure they’re promptly relayed to more senior members and the customer is informed accordingly.
Providing a wide and varied range of administrative tasks, you will ensure written reports are compiled, support is provided, and records are accurate which will help to inform decision making.
You will set up meetings, format agendas, send out meeting papers and where necessary attend to take the minutes.

What We Need From You

Given the elements of the role, you must be able to communicate effectively to service users, professionals and partnership agencies using a variety of media.
You can demonstrate IT knowledge and its practical application, including experience of using Microsoft Office.
It is essential that you have experience in using databases, including running standard reports, analysing data and presenting findings.
You must have experience of basic financial procedures e.g. petty cash, invoicing etc.
Ideally, you will have a NVQ level 3 management qualification or be able to demonstrate an equivalent level of knowledge, in business administration/administration services.

What You Need To Know

This role is hybrid, with a mixture of working at our office in Badminton Road, Yate and from home.

Interviews will be held on Tuesday 12th August 2025.

How a Career At South Gloucestershire Council Is Different

As part of our benefits package, you will receive generous annual leave (pro rata), employee wellbeing support and you will have access to a range of staff discounts, including eye tests, travel, shopping and leisure activities.
We recognise that our diverse team of skilled and dedicated people make us a great place to work. We welcome applications from everyone and ensure that individuals are selected, promoted and developed on the basis of their merits and abilities.
We know our team work best when they have balance in their lives, and we offer genuine flexibility to help them achieve that work/life balance.
We value our staff as individuals, investing in their careers and we are recognised for the quality, breadth and depth of our training and development offer, which helps make the greatest long-term difference in work.

Our teams at South Gloucestershire Council are making a real difference to the lives of people who live, work and learn here.

We're building and shaping communities which people are proud of.
We're working with the most vulnerable in our community to help them achieve what they want in life.
We're investing in our schools to ensure every child and young person in South Gloucestershire achieves their full potential.

We've achieved a great deal, but we need talented and dedicated people to ensure we continue to make a difference.

We’re making a difference, be part of it!

To view the full job description, please click this link: PA to Exec Director - Job Description

Seniority level

Seniority level
Entry level

Employment type

Employment type
Full-time

Job function

Job function
Administrative
Industries
Government Administration

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