JOB DESCRIPTIONREPORTS TO: Business Support Manager, EducationRESPONSIBLE FOR: The provision of diverse, confidential administrative support to the Assistant Director.MAIN DUTIES AND RESPONSIBILITIES:Key duties and responsibilities are as follows:Providing a high quality, confidential administrative support service across a diverse range of areas.Diary management including organising and prioritising diary commitments.Organising meetings, including collating papers, briefing delegates, greeting and escorting visitors and making cost-effective travel arrangements.Minute taking as required.Answering and vetting all incoming calls, whenever possible responding to callers directly by providing information or redirecting to an appropriate member of staff.Logging, prioritising and tracking all correspondence on arrival – drafting responses where appropriate, updating the Assistant Director and bringing important issues and target dates to his/her attention.Typing, compiling and issuing emails, letters, acknowledgements, minutes, memos and reports. Circulating documents on the Assistant Director’s behalf. Collating inputs from various sources into a co-ordinated response.Using sources such as the intranet/internet, Hansard or press articles to research information.Maintaining records, ensuring that information is recorded, stored, managed and disposed of appropriately and in line with relevant guidance.Supporting the Assistant Director in managing his/her relationships with education and business partners at a senior level.Any other duties, related to the role, which may arise from time to time.The post-holder will also be required to work flexibly and collaboratively with other administrative staff within the office, for example in order to provide cover for periods of annual leave or to support the effective management of peaks and troughs in workload.PERSON SPECIFICATIONESSENTIAL CRITERIAThe successful candidate will be required to have access to a suitable vehicle (appropriately maintained and insured for Education Authority business) that will enable them to carry out the mobility requirements of the post in an efficient and effective manner.FURTHER DETAILSThe Education Authority is an Equal Opportunities Employer.This job description will be subject to review in light of changing circumstances and is not intended to be rigid and inflexible but should be regarded as providing guidelines within which the individual works.In accordance with Section 75 of the Northern Ireland Act (1998), the post-holder is expected to promote good relations, equality of opportunity and pay due regard for equality legislation at all times. #J-18808-Ljbffr