Personal Assistant to Director of Campus Services

Are you a proactive, digitally savvy professional with a passion for organisation and people-focused service? We’re looking for a dynamic Personal Assistant to support the Director of Campus Services in a fast-paced, strategic environment.

As the linchpin of Campus Services, you’ll provide high-level administrative support, helping to shape strategic initiatives and ensure smooth day-to-day operations. From managing diaries and coordinating meetings to supporting key projects and communications, your role will be vital in driving excellence across our diverse service areas.

You’ll embrace digital tools and AI technologies to enhance efficiency and contribute to a culture of innovation and continuous improvement.

About Campus Services

Campus Services is a vibrant and diverse team delivering exceptional experiences across:

• Conference & Venues
• UniCafe
• FoodInResidence & Bars
• House Services
• Environmental Unit
• Car Parks

We’re passionate about creating welcoming, sustainable, and inclusive spaces and events for everyone on campus.

Key Responsibilities

• Provide strategic and operational support to the Director and management team
• Manage diaries, meetings, travel, and communications with professionalism
• Coordinate project timelines, communications, and documentation
• Monitor KPIs and support performance tracking
• Champion health, safety, and hygiene standards
• Promote Campus Services offerings and support stakeholder engagement
• Participate in team meetings and development initiatives

Person Specification

Knowledge & Skills:

• Strong written and verbal communication
• Excellent organisational and prioritisation skills
• Discretion in handling confidential matters
• Proficiency in Microsoft 365 and digital tools, including Copilot

Experience & Education:

• Proven experience in business administration
• QCF Level 5 qualification or equivalent vocational experience

Other Attributes:

• Influential and supportive team player
• Customer service excellence
• Financial awareness
• Calm, professional, and adaptable

Key Behaviours

• One University collaboration
• Service Excellence
• Agility and innovation
• Sustainability
• Inclusion
• Social Responsibility

Apply Now

If you’re ready to make a meaningful impact and grow your career in a supportive, forward-thinking environment, we’d love to hear from you.

• What you will get in return:
• Fantastic market leading Pension scheme
• Excellent employee health and wellbeing services including an Employee Assistance Programme
• Exceptional starting annual leave entitlement, plus bank holidays
• Additional paid closure over the Christmas period
• Local and national discounts at a range of major retailers

As an equal opportunities employer we welcome applicants from all sections of the community regardless of age, sex, gender (or gender identity), ethnicity, disability, sexual orientation and transgender status. All appointments are made on merit.

Our University is positive about flexible working – you can find out more here. Hybrid working arrangements may be considered.

Please be aware that due to the number of applications we are unfortunately not able to provide individual feedback on your application. Please note that we are unable to respond to enquiries, accept CVs or applications from Recruitment Agencies. Any recruitment enquiries from recruitment agencies should be directed to People.Recruitment@manchester.ac.uk. Any CV’s submitted by a recruitment agency will be considered a gift.

Enquiries about the vacancy, shortlisting and interviews: Name: Alison Shedlock; Email: alison.shedlock@manchester.ac.uk

General enquiries: Email: People.recruitment@manchester.ac.uk

Technical support: 0161 850 2004

This vacancy will close for applications at midnight on the closing date. Please see the link below for the Further Particulars document which contains the person specification criteria.