Personal assistant to Director

2 Days Old

Personal assistant to the Director Role description
An experienced and highly organised PA with exceptional communication skills and a natural command of systems and operations. This role supports the Director of a design studio through a hybrid, flexible working model, including time within our East London studio. Responsibilities include diary and travel management, household administration, payments, purchases, scheduling for the Director and family, and financial management. The ideal candidate is proactive, communicative, self-motivated, adaptable, with strong financial awareness and a refined ability to manage multiple priorities with clarity and composure. Spanish is a plus.
Approx. 22 hours a week
Role requirements
Experience & industry insight Proven PA or admin experience, comfortable supporting a creative client who has an ever-changing schedule, personally and professionally.
Initiative, organised and priority-driven Takes initiative, resourceful and proactive, with strong planning and problem-solving skills.
Accurate & communicative Methodical and detail-focused, with clear, simple written and verbal communication. Takes pride in delivering work to a high standard.
Finance & operations awareness Experience with personal accounting, legal and finance administration. Handles sensitive information with discretion and integrity.
Calm & capable multitasker Thrives in a busy environment, managing multiple priorities with focus, adaptability, and a positive attitude.
Scope of work
General responsibilities
Book personal appointments for the director and family Dairy & Schedule management Manage email communication on queries for household management, i.e., school, lawyers, accountants, etc. Create systems for general processes as well as adapt to current ones.
Household management
Liaise with housecare & childcare Car maintenance organisation Ad hoc request & scheduling
Personal finance management
Salary & tax payments Personal budget Payment management Receipt recording
Personal shopping
Children's clothes, toys and gifts Collection and returns Track shipments Manage Vinted
Travel organisation
Organise for personal, business, children and family Check in flights and collate boarding passes Be on-call to make any travel changes and cancellations Create itineraries when required
Manage renewals
Subscriptions (Household, entertainment) Insurance (car, club memberships, health, home) Children's needs, i.e., school fees Documentation, i.e, Passports
Apply
Location:
City Of London, Greater London, London; England, United Kingdom
Job Type:
FullTime

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