Personal Assistant to Finance Director and Office Manager to the Finance Department, HOUSE OF LORDS

Join to apply for the Personal Assistant to Finance Director and Office Manager to the Finance Department, HOUSE OF LORDS role at Guardian Jobs

Personal Assistant to Finance Director and Office Manager to the Finance Department, HOUSE OF LORDS

Join to apply for the Personal Assistant to Finance Director and Office Manager to the Finance Department, HOUSE OF LORDS role at Guardian Jobs

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We are looking for a Personal Assistant to the Finance Director and Office Manager to join our Finance Office at the House of Lords. This role is being offered on a part-time basis of between 29-25 hours per week – exact hours can be discussed with shortlisted candidates.

This is a varied role where you will be responsible for providing administrative support to the Finance Director and Finance Office – which may include diary management, organising departmental events, preparing meeting papers or minute-taking.

This is an opportunity to work on-site at Parliament with 1 day a week working from home, dependent on business need. This is an exciting position for someone who enjoys working in a fast-paced environment and working with a range of stakeholders and colleagues. The successful candidate will have a significant experience in supporting a senior leader or as a personal assistant with the ability to manage issues and make decisions within their role to ensure a quality service.

You’ll be accountable for –

• Effective diary management including, co-ordination, prioritisation and liaising with senior stakeholders' offices.
• Preparation of meeting papers including compiling papers into a single organised printed or digital pack and circulating with required attendees in advance of meeting.
• Support inbox management including categorising, triaging and filing.
• Quarterly reporting of key metrics
• Management of gifts and hospitality register
• Departmental events planning and organisation, including research and on-the-day event management.
  
  
  

• Significant experience supporting a senior leader in a personal assistance capacity. Proficient use of digital tools including Microsoft Office packages
• Proactively taking responsibility for making decisions within delegated scope considering their impact and priority.
• Clear and concise oral and written communication, including the ability to respond constructively to challenging conversations
• Plan, organise and manage you own time effectively to deliver a high-quality service to the Finance Director, including identification of potential issues and providing solutions to mitigate
• Deliver high quality and accurate work under pressure by agreed deadlines, including identification of administration process improvements.
• Ability to build effective and supportive working relationships across all levels of the organisation.
  
  
  

• 30 days annual leave (increasing to 35 after one years’ service)
• Generous pension scheme
• Parliamentary health and wellbeing programme
• The opportunity to witness history in the making!
  
  
  

• Make laws
• Check and challenge the actions of the government through questions and debates
• Investigate public policy and provide a forum of independent expertise
  
  
  

Seniority level

• Seniority level

  Mid-Senior level

Employment type

• Employment type

  Part-time

Job function

• Job function

  Administrative

• Industries

  Advertising Services

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