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Job Title: Personal Assistant to Peoples Directors x3

Posting Start Date: 17/07/2025

The job requirements are detailed below. Where applicable the skills, qualifications and memberships required have also been included. Workplace role categories describe our approach to workplace attendance

Salary: £42,750 - £47,620 inclusive of all allowancesContractual Hours: 35 hours per week
Basis: Full time, Permanent Workplace category: Hybrid
Attachments: Job Information Pack

Personal Assistant to People Directors x 3

About the Role

We are seeking three highly organised and professional Personal Assistants to provide exceptional administrative and secretarial support to our People Directors within the People & HR department. This pivotal role involves managing complex diaries, organising high-level meetings, drafting confidential correspondence, and supporting a range of key projects.

As the first point of contact for the People Directors, you will engage regularly with senior stakeholders including members of the Court of Common Council and the Senior Leadership Team, requiring tact, discretion, and excellent communication skills. Your role will be crucial in ensuring smooth operations within the department and supporting sensitive HR processes.

Key Responsibilities

• Manage the People Directors' diaries and schedules with precision, coordinating meetings and briefings at a senior officer level.

• Act as the primary contact for internal and external stakeholders, handling enquiries and correspondence confidentially and efficiently.

• Draft, proofread, and produce high-quality reports, presentations, committee papers, and other documents adhering to corporate standards.

• Provide project support including planning, organisation, and monitoring to ensure timely delivery within scope and budget.

• Maintain and improve electronic filing systems and SharePoint sites in line with GDPR and corporate policies.

• Support HR-related administrative duties, including processing sickness, annual leave, and pay issues for direct reports.

• Arrange travel, venues, catering, and other logistical support for meetings and events, some outside regular office hours.

• Support the People Directors on sensitive staffing matters and liaise with managers throughout HR processes.

What We're Looking For

• Proven experience supporting senior managers, preferably up to Chief Officer level, with complex diary management and meeting organisation.

• Excellent verbal and written communication skills with experience drafting correspondence and reports for senior stakeholders.

• Strong organisational and project management skills with the ability to manage multiple priorities and deadlines.

• High proficiency with Microsoft Office Suite (Outlook, Word, Excel, PowerPoint) and willingness to maintain up-to-date skills.

• Discretion and ability to handle confidential and sensitive information with professionalism.

• A proactive, flexible approach and ability to work independently and as part of a team.

• Educated to at least NVQ Level 3 or equivalent (e.g., A-levels).

Why Join Us?

Working at City of London Corporation offers a unique opportunity to work in one of the world's most historic and dynamic cities. At City Corporation, we're committed to making a real difference. You'll play a key role in our transformation journey - helping to deliver meaningful change, improve people outcomes, and blessed, shape the way we operate as an organisation.

Our vision: one team, one purpose

In People and HR, we are working to new standards for how we work together aligned to the following principles:

• Accountability: We will own our outcomes, learn from mistakes, and strive for excellence.

• Proactivity: We will anticipate needs, communicate clearly, and act with a customer-first mindset.

• Courage: We will challenge the status quo, face conflict when necessary, and champion diversity of thought.

• Trust: We will empower our people, foster safe spaces for dialogue, and celebrate our successes.

You'll be joining a supportive team that values innovation, inclusion, and continuous learning and that is aligned to our greater vision and purpose for People and Human Resources.

Closing date: 12 noon on 31 July 2025

To apply online please click the Apply online button below.

Alternatively, please contact 020 7332 3978 (24 hr answerphone) quoting reference number OPHR711 if you experience any difficulties. A minicom service for the hearing impaired is available on 020 7332 3732.

The City of London Corporation is committed to Equal Opportunities and welcomes applications from all sections of the community.

We reserve the right to close the advert earlier should we receive a high number of applications.

Because our roles are so varied, we don't have a 'one size fits all' policy for workplace attendance. How many days a week you'll be required to attend your workplace will depend on the requirements of your role. It's important that you understand the requirements before applying to ensure you are able to meet them. We are committed to considering requests to work flexibly and job share. Requests will be considered by the recruiting manager in line with our policies and business needs.

For more information on our categories for workplace attendance, please view our guide here.

We will be reviewing this policy and approach at regular intervals to ensure we're meeting our attendance needs.