Admin Assistant OTDT Medical Director Officer

This vacancy is not eligible for Visa Sponsorship. Please do not apply unless you have another means of establishing a right to work.

Job Summary

You will undertake a full induction and training programme and receive ongoing development to support you in your role and achieving your career ambitions.

This role provides an excellent level of experience working primarily on administration of education and training courses for medical and nursing staff as well as the day-to-day support of the Professional Development team. The role is a great opportunity for anyone with a general administrative background who wants to develop their career.

Main duties of the job

You will be required to undertake administration and clerical duties in support of the Organ and Tissue Donation and Transplantation (OTDT). Typically these duties will involve:-

• Ensuring all records are up to date and accurate
• Inputting data onto Excel spreadsheets
• Receiving and making telephone calls
• Dealing with queries and requests in relation to education and training courses
• Undertaking routine correspondence
• Booking hotels, travel etc.
• Maintaining manual and electronic filing systems
• General office duties for example minute taking, photocopying and scanning documents.

You will be required to undertake occasional travel and potential overnight stays to meet the requirements of the post (notice will be given) This is usually around 3 4 times per year

About You

Experience and Knowledge

• Experience of dealing with confidential matters.
• Experience of servicing formal meetings.
• Experience of working with information technology using Microsoft Office packages (Word, Excel and PowerPoint), or equivalent Systems

Qualifications and Training

• NQV Level 3 or equivalent experience of working in an Office/ Administrator post.
• Demonstrates commitment to own continous learning and development

About Us

It takes all types of people to deliver the kind of service that saves and improves lives. At NHS Blood and Transplant, you’ll join a team of more than 6,000 people who are making a genuine difference to communities, families, friends, relatives and more across the UK. We play a unique and special role in the NHS by helping people do something extraordinary- donate blood, blood products, organs, tissues, or stem cells to save someone in need.

Our three core values are what set us apart. They guide and inspire everything we do.

By being caring, expertly meeting the needs of our patients and our people, and accepting nothing less than the best quality, we can do extraordinary work and help our people to do something extraordinary in their career, too. Three small words, one big difference - Caring, Expert and Quality. Together we'll save and improve more lives than ever.

You will join us on our journey to create an inclusive workplace and aim to reflect the diverse communities we work with, and we positively encourage applications from all sectors of the community.

What we offer:

• NHSBT promotes flexible working opportunities where the role will allow.
• 27 days annual leave (pro rata for part-time) plus Bank Holidays, increasing to 29 days after 5 years’ service and to 33 days after 10 years.
• NHS pension scheme. The NHS Pension Scheme is a defined benefit scheme (not dependent on investment returns) Further details and outline of benefits can be found at: www.nhsbsa.nhs.uk/pensions
• We’ve fostered a culture of continuous learning where colleagues are well-led, engaged, and encouraged to grow. We support you in reaching your full potential, both in your current role and future career. Our Thrive program embodies our commitment to learning and development, offering a wide range of activities to support your personal and professional growth. It’s open to everyone at NHSBT, ensuring you have the resources to succeed and shine in your role.

To learn more, please see our recruitment profile, which provides a summary of the job description and person specification. This can be accessed via the link below, or by clicking ‘Apply’ if you are viewing this advert on another site.

This position can be based at either our Barnsley, Bristol Filton or Birmingham Vincent Drive site, with a mix of hybrid home working.

This vacancy will close at 23:59 on Friday 17^th October 2025.

Interviews are anticipated to be held on 28^th October 2025 subject to confirmation

For informal enquiries please contact Abigail Horne Senior Business Administrator via email at Abigail.Horne@nhsbt.nhs.uk